Asian Federation Against Involuntary Disappearances (AFAD)

Job Description: Documentation and Research Officer

The overall goal of the Documentation and Research/RC Officer is to conduct research on enforced/involuntary disappearances (ED) based on the needs of the AFAD and to ensure quality of research initiatives of the federation in the region, collate information and new learning from project implementation for purposes of case documentation for campaign and advocacy. Work also involves responsibility for the management of AFAD Resource Center collection and for the provision of library and database services to advocates and member organizations. Duties include policy recommendation, planning, direction, administration and promotion of library activities and its general usage.

Duties/Assignments:

I. Documentation and Research:

• Research on enforced/involuntary disappearances:

1. Collect information from the ground on various human rights violations at the country (where AFAD members are based) and regional level.
2. Field queries and other information requests from Federation members and other groups working in the field of human rights and ED.

• Management of research materials:

1. Compile and manage the information in a systematic manner for easy retrieval or references.

• Analysis and interpretation of data collected.

• Data entry into the AFAD database:

1. Conduct weekly data entry of information on cases of ED based on various categories and classifications.

• Quality Control of Information:

1. Ensure that each case is being properly validated and the data entry is accurate..

• Case Summaries:

1. Write a summary of each case to be communicated to the public and write articles on the cases. (Case profiles)

• Ensure project activities compliance with the policies and regulations of the donor organization (ARMS project)

• Submit project reports (ARMS project).

• Maintain AFAD online accounts (Facebook, Twitter, Blogs) as well coordinate in updating the website as necessary.

II. Publications:

• Provide layout services. (AFAD publications and reports).
• Provide supplementary proofreading particularly in relation to the AFAD newsletter, The Voice.
• Assist the Secretary General with procurement and monitoring of articles submitted for AFAD publications.
• Liaising with AFAD Member Organizations for translations and information dissemination.
• Deal with correspondence relating to publication inquiries.
• Implement the dissemination plan, coordinating with the AO in relation with the distribution of publication and keeping mailing lists up to date.

III.  Resource Center Maintenance:

• Evaluate and administer library programs such as circulation, reference, reader’s advisory services, member-organization services, and public information.
• Direct the development and maintenance of AFAD Resource Center collection of books, periodicals, records, films, tapes and a variety of other library materials.
• Provide basic reference services and reader’s services, reader’s advisory services on a regular schedule; prepares bibliographies on special subjects for library patrons. Help users conduct literature searches using networked databases, printed resources, CD-ROM or the internet.
• Ensure the physical maintenance of the AFAD Resource Center.

IV.  Perform other tasks as delegated by the Secretary-General

Status: 12 months contract – Project Based
Salary: PHP 25,000/month with basic benefits

Please send application letter and resume with recommendation letters from at least, two previous employers or present employer to afad@surfshop.net.ph cc to leenmay63@yahoo.com.

Deadline of Submission of Application:  May 19, 2011

Schedule of Written Exam:  May 20, 2011, 1:00 p.m. – 6:00 p.m.

Contact Persons:
Mary Aileen D. Bacalso and/or Emilia Aquino
Secretary-General
Mobile: 09177924058
Landline: 4546759